CMMS For Earthmoving Fleets
Contractor Management That Works
Assign work to contractors the same way you assign it to your crew. They complete it in the same system. The record stays with the asset.
One CMMS Platform for Crews and Contractors
Your internal team and your contractors shouldn’t be working in different systems.
Samurai brings them together without adding complexity.
- Contractors only see what they need.
- Supervisors keep control of access and timing.
- The business gets one clean record of everything that happened.
That’s how you stop losing information at the edges of your operation
Assign work without extra licences
Send a job by SMS or email. The contractor gets a secure link straight into the app. No login. No setup. No licence fees.
Time-bound access that stays under your control
Access expires after a set period. Two days, five days, seven days. Whatever suits the job. No open-ended access to your system.
One app, same workflow as your crew
Contractors see their assigned work, complete tasks, fill in forms, and close out jobs the same way your internal team does.
Work orders and forms in one place
Assign full work orders or standalone forms. Inspections, services, onboarding, compliance checks. It all runs through the same workflow.
Everything recorded against the asset
Labour, notes, photos, comments, results. It all updates the asset history automatically. No chasing PDFs. No double handling.
Onboarding built into the job
Send a contractor an onboarding form before they start. Inductions, safety checks, site requirements. Completed and stored before work begins.
ASSIGN CONTRACTOR WORK WITHOUT THE OVERHEAD
Contractors shouldn’t need accounts, logins, or setup just to get started. Samurai lets you assign work by SMS or email. The contractor receives a secure link straight into the app, with access only to the work you’ve assigned.
No onboarding delays, no licence management, and no friction getting started. Work gets moving straight away.
ASSIGN WORK WITHOUT THE OVERHEAD
Contractors shouldn’t need accounts, logins, or setup just to get started.
Samurai lets you assign work by SMS or email. The contractor receives a secure link straight into the app, with access only to the work you’ve assigned.
No onboarding delays, no licence management, and no friction getting started. Work gets moving straight away.
CONTROL ACCESS WITHOUT LOSING SPEED
You need control, but not at the cost of slowing things down.
Contractor access is time-bound and job-specific. Set how long the link stays active and what they can see. When the job’s done, access expires.
You’re not managing users or worrying about open access to your system. Control stays with you without adding admin.
Capture CONTRACTOR WORK IN One SYSTEM
If contractor work sits outside your system, you lose the record.
Everything they complete is captured directly in Samurai. Work orders, forms, notes, photos, and time spent all update the same asset history as your internal crew.
No chasing paperwork. No missing records. Just one system that reflects what actually happened on the job.
WHAT CHANGES WHEN You use Samurai's Contractor Module?
When inventory matches how your maintenance actually runs, everything starts to fall into place.
No more gaps in asset history
No extra licence costs or admin overhead
Faster job allocation and response
Clear visibility of time and work completed
Stronger compliance and audit trail
One system instead of three
See how Samurai managed contractors in the real world
Frequently asked questions
Do contractors need a Samurai login?
No. Contractors access their work through a secure link sent by SMS or email. No accounts or passwords required.
How long does contractor access last?
Access is time-bound. You can set it to expire after a defined period like 2, 5, or 7 days.
Can contractors complete both work orders and forms?
Yes. Contractors can complete assigned work orders, inspections, onboarding forms, and any custom forms you create.
Does contractor work update asset history?
Yes. Everything completed by a contractor is recorded directly against the asset, just like internal work.
Can I use this alongside my existing systems?
Yes. Samurai sits as your maintenance execution layer, so you can keep your existing ERP or finance system and still control contractor work properly.