CMMS For Earthmoving Fleets
An inspection app that delivers
Samurai Forms is a mobile inspection app built for earthmoving crews, contractors and field teams. Complete inspections on site, capture photos and defects, and link the results straight to assets, work orders and maintenance history. No paperwork. No double handling. No rebuilding the story after the shift.
Get started for free. No credit card needed.
A STANDALONE INSPECTION APP OR FULLY CONNECTED TO YOUR CMMS
Most inspection apps force you into a full system change or sit disconnected from the work. Samurai works the way your business is already set up.
Use it as a standalone inspection app alongside your ERP, or connect it directly to your CMMS workflows. Link inspections to assets, work orders, and maintenance history without replacing your existing systems.
You get control over inspections without ripping out what’s already working.
Easy to set up, use and change
Create inspection forms in minutes, not weeks. Build templates using simple field types like:
- Checklists and pass or fail checks
- Photos and signatures
- Dropdowns and structured inputs
- Comments and defect capture
Easily update forms as your processes change. No code, no developers, no delays.
BUILT FOR EVERY TYPE OF FORM YOU NEED
One inspection app for all your forms:
- Equipment inspections
- Safety checks and audits
- Pre-starts and daily checklists
- Onboarding and site forms
- Compliance and sign-offs
Standardise how work is captured across every site and team.
ASSIGN FORMS TO CREWS AND CONTRACTORS
Inspections don’t stop at your internal team.
- Assign forms to internal crews or contractors
- Give time-bound, limited access to external contractors
- Ensure the same process is followed by everyone working on your fleet
Everyone works from the same structure. No gaps, no workarounds.
“We can build forms quickly and get them out to the field straight away. The crews fill them in on their phones, whether they’ve got signal or not, and everything syncs back automatically. It’s simple, and it actually gets used.”
Mitch, Superintendent – ASG Equipment
Read customer story →Why earthmoving companies are using Samurai Forms
Connected to your workflow
Not just an inspection app. Part of the system
Most inspection apps sit off to the side.
Samurai connects inspections directly to your maintenance workflow.
- Forms attach to work orders
- Inspections inherit asset context automatically
- Results become part of the asset history
- Supervisors review everything in one place
This ensures inspections don’t get lost or ignored. They drive action.
TURN INSPECTIONS INTO ACTION
Defects don’t get missed or forgotten
When something fails, the system responds immediately.
- Failed checks can trigger work requests
- Defects are linked to the asset instantly
- Issues flow straight into maintenance planning
No relying on memory. No delays between inspection and action.
BUILT FOR FIELD USE
A mobile inspection app that works on site
Samurai is designed for how inspections actually happen:
- Fast to use on a phone
- Works in tough site conditions
- Online and offline
- Simple inputs, no clutter
- Voice input, minimal typing required
If it slows the crew down, it doesn’t get used.
This inspection app is built so it does.
Inspections are only useful if they’re done properly
Samurai is an inspection app designed for earthmoving fleets and field teams. It replaces paper checklists, disconnected apps, and after-the-fact data entry with a simple, mobile workflow that works on site. Inspections are completed in real time, linked to assets and work orders, and stored as part of your maintenance history. No chasing, double handling, or record gaps.
INSPECTIONS DONE AS THE WORK HAPPENS
Crews complete inspections on site, not after the shift. No gaps, no backfilling, no missed checks.
COMPLETE INSPECTIONS FROM ANYWHERE
Use the inspection app on mobile to capture data, photos and defects in the field, even under real site conditions.
CAPTURE RELIABLE INSPECTION DATA
Every check, photo and response is recorded as it happens, giving you data you can actually trust.
STANDARDISE INSPECTIONS ACROSS YOUR FLEET
Use consistent inspection templates across all sites so every machine is checked the same way.
ALL INSPECTION DATA IN ONE PLACE
No separate apps or paperwork. Inspections, defects and history are all linked to the asset and work order.
TURN INSPECTIONS INTO ACTION
Failed checks and defects can trigger work requests instantly, so nothing gets missed or forgotten.
What changes when you use an Inspection App Tightly integrated to the CMMS?
From inconsistent inspections to reliable control
Crews
Supervisors
Managers and owners
Complete inspections quickly and properly
Capture defects as they happen
Spend less time on paperwork
See inspection results in real time
Catch issues early
Reduce back-and-forth with crews
Consistent inspection data across all sites
Improve compliance without extra admin
Reduce downtime caused by missed checks
How Samurai Forms stacks up against other inspection apps
| Capability | Samurai Forms | Inspectivity | iAuditor / SafetyCulture |
|---|---|---|---|
| Built for earthmoving and fleets | Designed for mobile plant, assets and maintenance workflows. | Mining-focused inspections. | General safety and compliance across industries. |
| Works as a standalone inspection app | Can be used on its own. | Can be used on its own. | Can be used on its own. |
| Connects directly to CMMS workflows | Fully integrated with assets, work orders and history. | Limited integration, mainly reporting. | Limited without additional systems. |
| Forms update asset records automatically | Forms drive the system. | Inspection data largely separate. | Usually requires manual linking or exports. |
| Maintenance and inspections in one platform | One system for all workflows. | Inspection-focused. | Inspection and audit focused. |
| Designed for crew adoption in the field | Fast, role-based and mobile-first. | Moderate. | Strong UX, but generic workflows. |
| Works for contractors and internal teams | Controlled access without licence friction. | Limited external access flexibility. | Possible, but licence-heavy. |
| Offline mobile capability | Offline mobile access. | Offline mobile access. | Offline mobile access. |
| Easy form builder | Simple setup without IT overhead. | Easy form setup. | Easy form setup. |
| Links inspections to work orders and defects | Direct workflow trigger. | Partial. | Limited without integrations. |
| Life cycle and maintenance context | Inspections tied to asset performance. | Not designed for maintenance life cycle control. | Not designed for maintenance life cycle control. |
| Audit-ready records without extra admin | Created through normal work. | Partial. | Audit focused. |
| Built for compliance and operations together | Compliance and operations connected. | Compliance-focused. | Compliance-focused. |
| Cost: bundled with CMMS | Included with Samurai CMMS at no extra cost. | Typically additional module or separate pricing. | Not bundled with maintenance systems. |
| Cost: small teams | Free for small teams and many standalone use cases. | Paid licensing required. | Free tier limited, paid plans required for teams. |
| Cost: contractors | Contractors included at no extra cost. | Typically requires additional licences. | Charged per user or licence. |
Frequently asked questions
What is an inspection app?
An inspection app is a mobile tool used to complete inspections, checklists, and audits in the field. Instead of paper forms or spreadsheets, crews record results, photos, and defects directly on their device, creating structured, reliable data that can be reviewed and acted on immediately.
Can Samurai be used as a standalone inspection app?
Yes. Samurai can be used as a standalone inspection app alongside your existing ERP or systems. You can roll out digital forms quickly without replacing your current setup, or connect it to your CMMS later if you want full integration.
What types of inspections can I create?
You can build forms for any type of inspection or checklist, including equipment inspections, pre-starts, safety audits, onboarding forms, compliance checks, and service checklists. The form builder is flexible, so you can match your existing processes.
Can contractors complete inspections in the app?
Yes. You can assign forms to both internal teams and external contractors with controlled access. This ensures everyone working on your fleet follows the same inspection process and captures data consistently.
How does the inspection app help reduce missed defects?
Inspections are completed in real time on mobile, and failed checks can trigger work requests immediately. This means defects are captured as they happen and flow straight into your maintenance process, reducing the risk of issues being missed or forgotten.